Non Teaching Positions
HWA CHONG INSTITUTION
We nurture leaders in Research, Industry and Government to serve
Education is at the heart of the Hwa Chong experience. The Institution is seeking high achieving individuals who are excited about education to join our team. We are looking for individuals with passion, purpose and drive. If you thrive on working in an innovative and dynamic environment, we would love to hear from you.
Position: Personal Assistant to Principal
The Personal Assistant (PA) to the Principal provides administrative support to mainly the Principal and where needed, Deputy Principals, ensuring effective and efficient day-to-day operations of the office. The PA manages the Principal’s calendar, schedules, and communications while handling all information with discretion and professionalism.
Job Descriptions:
General Administration & Secretarial Support
• Provide high-level administrative and secretarial support.
• Manage the Principal’s calendar, prioritize meeting requests, and handle communications.
• Draft correspondence as requested and handle confidential information with discretion.
• Liaise with external bodies including Ministry of Education
• Organize and maintain proper filing in the office.
• Process expense claims.
• Manage the office supplies for the Principal’s Office and Board Room.
Meetings & Functions
• Ensure that the Principal has relevant files and information prior to the engagements
• Organize all arrangements and documentation necessary for the Principal’s travel, conferences, and guest meetings.
• Oversee arrangements and venue setup for meetings and events.
• Consolidate, distribute and manage agendas, meeting files and minutes.
• Take meeting minutes as assigned.
Projects & Compliance
• Conduct research, produce documents, briefing papers, reports and create presentations.
• Support the Principal and Deputy Principals in managing projects and programs as assigned, including monitoring of the Principal’s tasks and deadlines.
• Update School information with regulatory authorities as required (e.g. Ministry of Education, etc.).
• Initiate and contribute to quality improvement activities in the operation of the office of the Principal.
Teamwork & Communication
• Work closely and effectively with the Principal and Deputy Principals to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Liaise effectively with other team members, especially the Deputy Principals, Directors and staff. Build strong relationships to support effective management and decision-making.
• Demonstrate a willingness to work constructively, flexibly and proactively
• Handle sensitive issues with diplomacy and professionalism.
Other Duties
• Organize staff events, gifts, and lunches.
• Any other duties as assigned.
Requirements:
• A Bachelor’s Degree in any field.
• Experience as a Personal Assistant or in a similar administrative role is preferred.
• Excellent organizational and communication skills with strong attention to details.
• Discretion and a high level of professionalism and integrity, especially in handling confidential matters.
• Excellent interpersonal skills necessary to build rapport and collaborate effectively with various stakeholders.
• Able to work independently
• A team player
• Open mindset towards learning new skills for application and innovation.
• Tech-savvy, with proficiency in the use MS Office Suite and other office tools.
Position: School Counsellor
Duties & Responsibilities
The School Counsellor is responsible for the counselling and guidance programme at Hwa Chong Institution. The School Counsellor’s duties include but are not limited to the following:
Job Description:
1. Counselling Students
a. provide direct counselling intervention for students in the High School Section, and, where needed, in the College Section
b. be a valuable team member of the HS Well-Being Centre and collaborate with other counsellors in designing and implementing a coherent system of counselling and well-being approaches
c. coordinate with the Case Management Team in providing timely support for students who need counselling
d. make home visits for students who are unable to come to school
2. Working with Staff
a. provide consultations for staff in managing students with academic, behavioural, and emotional issues
b. provide and source for counselling training & other workshops for staff to strengthen their affective skills
c. collaborate with relevant staff teams to set up upstream prevention strategies
3. Working with Parents
a. provide consultations for parents in managing students with academic, behavioural, and emotional issues
b. conduct and/or coordinate workshops for parents to align their expectations with the school’s and to strengthen their parenting skills
4. School Duties
a. provide counselling support in the event of school emergencies as a member of the Caring Action in Response to Emergencies (CARE) team
b. coordinate and collaborate with the Student Development Team in the design and implementation of the Peer Support programme
5. Curriculum Design and Implementation
a. collaborate with Student Development Team members in the design and implementation of a guidance curriculum in the High School Section
b. work with the Student Development Team in designing and implementing programmes to promote students’ social and emotional growth
6. Any other duty as assigned by the Reporting Officer, Deans, Deputy Principal or Principal
The School Counsellor’s expertise and primary duties are to provide counselling services to the school. However, the School Counsellor is also an integral member of the Student Development Team, and would be actively involved in the programmes pertaining to students’ affective development.
Position: Administration Officer (Temp) – 4 to 6 months
DUTIES & RESPONSIBILITIES:
1. Provide frontline assistance to staff, students and public, through emails, phone calls and over the counter.
2. To ensure the smooth day-to-day operation of the administration department and school events
3. Provide administrative support for school events.
4. Perform any other administrative functions as and when required.
REQUIREMENTS
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Minimum O Levels or higher with experience in customer service and administrative work.
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Computer literate and proficient in MS Office applications.
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Excellent interpersonal and communication skills.
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Good command of both English and Chinese, verbal and written.
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An independent worker and also an excellent team player with passion for service excellence.
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Highly customer oriented and able to multi-task.
Position: Assistant Manager, Strategic Engagement & Communications
The Assistant Manager manages and supports the HCI Strategic Engagement & Communications team administratively. He/She will co-develop and implement strategies to enhance the school’s branding, partnerships and outreach with key stakeholders, ensuring all aspects of internal and external communications via various platforms are aligned to school’s vision and priorities.
Enhance Institutional Branding:
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Collaborate to create and execute innovative strategies that elevate the school’s brand and outreach efforts.
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Organize and execute events that highlight the school’s strategic strengths
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Working with School Leaders and SEC team to ensure consistency in branding across all communication platforms and materials, with alignment with the school’s vision and priorities.
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Support crisis situations with poise and strategic communication to protect and manage the school's reputation.
Content Creation:
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Coordinate and produce compelling content that resonates with the school's diverse audience, including students, parents, alumni, and the broader community.
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Co-create communication packages tailored for internal and external stakeholders, ensuring clear and effective messaging.
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Develop and build publicity materials, including brochures, newsletters, and digital content, that support the school’s branding efforts.
Outreach & Partnerships Management:
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Cultivate and strengthen ties with partners and stakeholders to advance the school’s strategic goals and network.
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Organize and host visits from external stakeholders, ensuring a memorable and effective experience that highlights the school’s offerings.
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Deliver presentations at outreach and engagement sessions
Media Relations:
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Develop and maintain relationships with key media contacts.
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Act as the primary liaison between the organization and the media, ensuring timely and accurate communication.
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Scan and monitor media contents to identify opportunities for positive coverage and address any potential issues.
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Organize and manage press conferences, media coverage, and interviews where needed.
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Write and distribute press releases, media kits, and other communication materials.
Others:
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Curate and manage a diverse range of corporate gifts for the school, ensuring that they reflect the school’s brand
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Stay updated on industry trends and best practices in communications, media management and branding
Requirements:
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Bachelor's degree in Communications, Public Relations, Marketing, Journalism, or a related field
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Minimum 5 years of experience in communications, public relations or a related role, preferably within an educational institution
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Strong work ethic and personal integrity
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Track record of successful branding campaigns would be a plus.
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Exceptional communication (spoken and written), with the ability to craft clear, engaging and persuasive messages
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Excellent interpersonal skills necessary to build rapport and collaborate effectively with various stakeholders.
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Creative content creation skills, with an eye for design and ability to work on infographics, videos and other creatives
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Excellent organizational and project management skills
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Attention to details and a commitment to deliver high-quality work
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Resilient and able to navigate a complex operating structure.
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Tech-savvy, with proficiency in the use MS Office Suite and communication tools and content management systems (eg. WordPress)
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High level of professionalism and integrity
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A team player.
Position: Assistant Manager of Human Resources
Job Descriptions:
Hiring Strategies:
· Develop and implement robust talent acquisition strategies to attract high-quality candidates.
· Ensure hiring processes are aligned with business needs and organizational goals.
· Leverage data analytics to refine hiring processes and enhance the candidate experience.
Stakeholder Collaboration:
· Partner with department heads and other key stakeholders (including MOE) to understand workforce requirements and plan hiring activities accordingly.
· Collaborate on workforce planning initiatives to ensure a balanced talent pipeline.
· Support hiring managers in making informed recruitment decisions.
Recruitment and Selection:
· Manage the end-to-end recruitment process, including sourcing, interviewing, and negotiating offers with candidates.
· Maintain a pipeline of qualified candidates for current and future hiring needs.
· Utilize innovative sourcing methods and maintain a presence across relevant talent pools.
Employee Onboarding & Retention:
· Coordinate the onboarding process to ensure a smooth transition for new hires.
· Develop retention strategies to reduce turnover and improve employee engagement and satisfaction.
Transformation and Improvement Projects:
· Lead or contribute to HR transformation and improvement initiatives, aimed at optimizing talent acquisition processes.
· Implement tools and technology to improve hiring efficiency and effectiveness.
· Own the Appraisal Knowledge Management and act as the champion for the module.
HR Operations:
· Manage WICA and Work Pass applications
· Prompt review of SOPs and update as needed.
Ad-hoc Hosting Events:
· Opportunity to host external guests and visitors on a needs basis
Requirements:
· A good Degree in HR or any discipline
· Strong knowledge in Talent Acquisition / HR Business Partnering is preferred
· Candidates should have 2-3 years managerial experience.
· People-oriented with strong verbal and written communication skills
· Highly motivated, meticulous, independent and adaptable to change
· Excellent communication, organizational and interpersonal skills
· Abreast with current employment legislations and HR practices.
If you thrive on working in a dynamic and innovative environment, please submit your detailed CV, supporting documents and expected remuneration to
The Recruitment Officer
Hwa Chong Institution
661 Bukit Timah Road S 269734
Email: recruit@hci.edu.sg
Only short-listed candidates will be notified