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HWA CHONG INSTITUTION

We nurture leaders in Research, Industry and Government to serve the nation

Education is at the heart of the Hwa Chong experience. The Institution is seeking high achieving individuals who are excited about education to join our team. We are looking for individuals with passion, purpose and drive. If you thrive on working in an innovative and dynamic environment, we would love to hear from you.

 

 

Position:  Manager of Higher Education

DUTIES & RESPONSIBILITIES:

Area 1: Build and maintain positive relationships with university partners.

  1. Meet with university admissions representatives who visit our campus and facilitate meetings between these representatives and our staff and students.
  2. Keep abreast of issues and trends in university admissions, higher education, testing, as well as keeping up-to-date about specific universities, including but not limited to participation in educational conferences locally and abroad, as well as networking events.
  3. Maintain a network of alumni from specific universities.

Area 2: Monitor and make recommendations to staff and management on guidance systems.

  1. Keep track of admission decisions, statistics, and make reports to the School Leaders.
  2. Compile an annual Profile of the School.

Area 3: Lead, develop and enact guidance-related practices 

  1. Lead the Higher Education Office, including maintaining records on former students, sharing information on universities, university guides, scholarships, financial aid.
  2. Coordinate the use of My Skills Future Portal for staff and students.
  3. Organise fairs, workshops, information sessions to educate students and stakeholders about universities, admissions processes, trends, procedures, and testing.
  4. Collaborating with teaching staff to provide holistic guidance to students.
  5. Provide university and career counselling (including US and UK essay feedback) to students individually and in groups.
  6. Sending of documents for local and overseas applications where required

REQUIREMENTS

Qualification: At least a Bachelor's degree

Knowledge & Skills required:

1.  Prior experience in a managerial or leadership role within an educational setting, with relevant work experience in providing academic counselling and career guidance to students. 

2.  Experience in a junior college or a similar educational institution may be preferred.

3. Proficiency in organizational and project management skills to efficiently coordinate higher education guidance programs and activities.

4. A student-focused mind-set, with the ability to understand and address the unique needs and aspirations of students.

5. Excellent written and verbal communication skills to effectively advise and mentor students, as well as to liaise with colleagues and external partners.

 

Position:  Physics Laboratory Technician

Job Descriptions:

  • Planning, procuring, and preparing materials for daily practicals, enrichment sessions, and practical assessments. Apparatus and materials planning and preparation for practical sessions and practical assessments.
  • Liaising with vendors and evaluating quotations from suppliers for consumables and lab equipment.
  • Prepare and propose a yearly budget for Physics Laboratories.
  • Stocktaking of inventory for Physics laboratories during school breaks.
  • Regular maintenance and servicing of lab apparatus/equipment to ensure optimum working conditions.
  • Effecting minor repairs to apparatus and lab facilities where necessary.
  • Conduct a risk assessment of Physics laboratories. Put in place and enforce safety guidelines in the laboratories.
  • Risk assessment form preparation for practical tasks to be performed each school term.
  • Keeping account of breakages/losses/damages during practical sessions.
  • Aiding teachers in preparing and setting up lessons’ demonstration equipment/apparatus.
  • Clearing and cleaning of laboratories and apparatus used after practical sessions and practical assessments.
  • Supervise and schedule the cleaning up of laboratories during school breaks.
  • Supervise, allocate, and support the work of lab attendant(s).
  • Any other duties as assigned by the school.

Requirements:

  • Diploma or Degree in Physics or related field of studies (e.g. Electrical or Mechanical Engineering).
  • At least 2 years of relevant work experience preferred.
  • Having experience in managing a school science laboratory would be an advantage.
  • Knowledge in Physics or Electrical or Mechanical Engineering.
  • Knowledge in laboratory management.
  • Team player and also able to work independently.
  • Being able to work and communicate effectively with students and staff is an advantage.

 

Position:  Library Manager

DUTIES & RESPONSIBILITIES:

Position Overview:

The Library Manager plays a crucial role in ensuring the effective management and operation of two libraries within the school – one for the secondary school section and another for the junior college section. The Library Manager is responsible for developing, maintaining, and promoting library resources, services, and programs that support the educational and recreational needs of students, teachers, and staff. This role involves both administrative and educational components to foster an environment conducive to learning and research. 

Key Responsibilities:

1.  Library Operations Management:

●   Oversee the day-to-day operations of both the secondary school and junior college libraries.

●   Fine-tune and enforce library policies, procedures, and guidelines to ensure consistent and efficient library usage.

●   Oversee the main functions of the library – Finance, Acquisition, Cataloguing, Reporting, Weeding and Circulation. 

●   Manage library staff, including hiring, training, scheduling, performance evaluations and welfare of staff.

●   Monitor library budgets, expenditures, and resource allocations.

2.  Collection Development:

●   Collaborate with teachers, curriculum coordinators, and school administrators to curate library collections that align with the academic needs of both sections.

●   Evaluate and select appropriate print and digital resources, including books, journals, databases, and multimedia materials.

●   Regularly assess the relevance and currency of the collections and make informed decisions about acquisitions and deselection.

3.  User Services:

●   Provide exceptional customer service to library users, assisting with research, information retrieval, technical inquiries and book recommendations.

●   Foster a welcoming and inclusive environment in the libraries to encourage learning and collaboration.

●   Support CCA teacher-in-charge in training and supervising student librarians. 

4.  Library Technology and Systems:

●   Oversee the implementation and maintenance of library management systems, databases, and digital platforms.

●   Ensure user-friendly access to electronic resources and digital collections, troubleshoot technical issues, and facilitate training for library patrons.

5.  Promotion and Outreach:

●   Develop and implement strategies to promote library resources and services to students, teachers, and parents.

●   Organize and participate in events, book displays, and reading initiatives to encourage reading culture and engagement within the school community.

6.  Collaboration and Partnerships:

●   Collaborate with subject teachers and faculty to integrate library resources into the curriculum.

●   Support Library Head in all matters pertaining to the library as a resource center.

7.  Professional Development:

●   Stay updated with current trends and developments in library science and education through continuous learning and participation in relevant workshops, seminars, and conferences.

REQUIREMENTS

  1. Bachelor's or Master's degree in Library and Information Science or related field.
  2. Previous experience in library management, preferably in an educational setting.
  3. Strong organizational, communication, and leadership skills.
  4. Proficiency in library management systems, technology, and digital resources.
  5. Knowledge of educational trends and curriculum needs.
  6. Ability to work collaboratively with diverse stakeholders.

 

 

Position:  Environmental Control Coordinator cum Estate Management Officer

 

As an Environmental Control Coordinator cum Estate Management Officer, you will be provided support in the area of Environmental Sanitation Programme and Facilities Management, Safety & Security and Logistics

Key responsibilities:

  • Conducting the regular cleaning Audits on the Outsourced cleaners to ensure compliance with cleaning Contract
  • Checks on Cleaning Team Leader Logs and documentation for ES compliance
  • Conduct a monthly sweep with school to highlight other areas cleaned by OSOs that school will also need to comply with submitted Environmental Sanitation programme
  • Manage estate and facilities 
  • Conduct routine checks on facilities cleanliness and safety 
  • Repair and replace M&E fittings and equipment 
  • Supervise contractors 
  • Attend to stakeholders’ requests and/or feedback
  • Provide logistic support to school events & activities

 

Requirements:

  • A dynamic and motivated individual with Environmental Control Coordinator by NEA or diploma in Estate Management and Building Services or related qualifications
  • At least 2 years of relevant work experience preferred
  • Experienced candidates without the required qualification may also apply

Position: Estate Management Officer

Roles:
As an Estate Management Officer, you will be provided support in the area of Estate & Facilities Management, Safety &
Security, and Logistics.

Job Descriptions:

  • Manage estate and facilities
  • Conduct routine checks on facilities' cleanliness and safety
  • Repair and replace M&E fittings and equipment
  • Supervise contractors
  • Attend to stakeholders’ requests and/or feedback
  • Provide logistic support to school events & activities
  • To manage external contractors
  • Managing all administrative tasks

Requirements

  • A dynamic and motivated individual with a Diploma in Estate Management and Building Services or related qualifications
  • At least 3 years of relevant work experience preferred
  • Experienced candidates without the required qualification may also apply

 

Position:  Director of Finance

DUTIES & RESPONSIBILITIES:

  1. Financial Strategy and Planning:
    • Develop and implement financial strategies to support the school's long-term goals and objectives.
    • Collaborate with senior management to create annual budgets and financial forecasts
  2. Financial Management:
    • Oversee all financial operations, including accounts payable, accounts receivable, budget management, and financial reporting.
    • Ensure the school maintains strong financial health and compliance with all relevant laws and regulations.
    • Ensure full compliance with regulations mandated by funding agencies.
  3. Team Leadership:
    • Lead and mentor a team of finance personnels.
    • Provide guidance, training, and performance evaluations to ensure a high-performing finance team.
  4. Financial Reporting:
    • Prepare and present financial reports to the school's leadership (monthly) and Board of Governors (quarterly).
    • Provide support and assistance to the Finance Sub-Committee of the Board of Governors.
    • Analyze financial data to provide actionable insights and recommendations in a timely fashion.
  5. Risk Management:
    • Identify and mitigate financial risks that could impact the school's operations or financial stability.
    • Recommend, implement effective internal controls and financial policies.
  6. Audit and Compliance:
    • Coordinate external audits and ensure compliance with regulatory requirements.
    • Maintain accurate financial records and documentation.
  7. Strategic Financial Projects:
    • Lead or participate in strategic financial projects, such as capital investments, fundraising initiatives, and cost optimization efforts.
  8. Financial Literacy:
    • Conduct knowledge-sharing sessions to heighten stakeholders’ awareness of sound financial practices, fostering financial literacy and ensuring stakeholders are well-equipped to understand, appreciate, and actively participate in school’s financial stewardship.
    • Promote prudent financial practices across the school.

REQUIREMENTS

  1. Bachelor's degree in Finance, Accounting, or a related field (Master's degree preferred).
  2. Professional certification such as CPA, CFA, or CMA is highly desirable.
  3. Proven experience in finance leadership roles, preferably in an educational institution or similar non-profit setting.
  4. Strong knowledge of Singaporean financial regulations and reporting requirements.
  5. Excellent leadership, communication, and interpersonal skills.
  6. Proficiency in financial software and tools.
  7. Ability to multi-task with a keen eye for details.
  8. Excellent command of English, both written and spoken.
  9. Ability to work independently, handle confidential information with discretion.
  10. A team player with a positive outlook.
  11. Demonstrate high standard of professional integrity and ethics.
  12. Resilient and seek to achieve excellence in a fast-paced environment. 
  13. Proficient in MS Office Suite.

Position: Procurement Officer

DUTIES & RESPONSIBILITIES:

  1. Researching and identifying potential suppliers or vendors 
  2. Evaluating supplier bids and proposals and negotiating contracts and prices 
  3. Maintaining and updating procurement records and documentation 
  4. Managing inventory levels and ensuring timely delivery of goods and services 
  5. Monitoring vendor performance and addressing any issues or concerns 
  6. Developing and implementing procurement policies and procedures 
  7. Ensuring compliance with relevant laws and regulations 
  8. Collaborating with other departments and stakeholders to identify and meet procurement needs
  9. Providing guidance and support to other team members involved in procurement activities.

REQUIREMENTS

  1. Diploma degree in business, supply chain management, or a related field.
  2. 2 years of experience in procurement 
  3. Experience with procurement software and tools including GeBIZ
  4. Strong analytical, problem-solving skills and meticulous 
  5. Excellent communication and interpersonal skills, with the ability to build relationships and influence stakeholders at all levels of the organization.
  6. Knowledge of procurement regulations, policies, and procedures.
  7. Experience with procurement software and tools.

Position:  Boarding Executive / Senior Boarding Executive (Student Well-Being and Care)

  • As members of the boarding school community, the Boarding Executive will work with the boarding management closely to run daily boarding operations.
  • As a disciplinarian to instill self-discipline and good time management of each boarder
  • As a caregiver, to nurture the social – emotional development of each boarder
  • Create and maintain a supportive atmosphere for student learning and development within the boarding community
  • Assist boarders in transitions, learn life-skills in resolving conflicts, supporting their academic and non-academic pursuits, building of character and independence. To guide boarders develop a sense of community through supervision and participation of programs and activities.

Job Description

  • Work with the Boarding Mentors & develop a professional relationship with boarders so as to better attend to their needs and issues
  • Manage discipline of boarders including safety and security of boarders
  • Contact point with parents and teachers of boarders assigned
  • Develop and conduct boarding programs and activities
  • Perform all administrative work related to the role
  • Perform Duty Boarding Executive duties on Weekends, School Holidays and Public Holidays
  • Perform room and hygiene checks and follow up with the boarder involved
  • Assist reception duties as and when assigned
  • Provide administrative, operational support or any other miscellaneous tasks as assigned by the Reporting Officer

Requirements

  • Minimum diploma holder, preferably in education, counselling, social sciences or psychology related fields
  • Experience with boarding services and working with youth in a formal employment or as a volunteer capacity.
  • Possess appropriate dispositions such as empathy towards students and to manage the demands of the job.
  • Good verbal and written communication skills especially in English and Mandarin to handle queries and concerns from Mandarin speaking associates in regards with the programs and activities matter.
  • Organised, meticulous and able to multitask.
  • Additional skill sets like first-aid and mentoring students would be an added advantage.
  • Must be willing to stay-in at Boarding School and be able to perform night shifts during weekdays and weekends.

If you thrive on working in a dynamic and innovative environment, please submit your detailed CV, supporting documents and expected remuneration to

The Recruitment Officer
Hwa Chong Institution
661 Bukit Timah Road S 269734

Email: recruit@hci.edu.sg

Only short-listed candidates will be notified