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HWA CHONG INSTITUTION

We nurture leaders in Research, Industry and Government to serve the nation

Education is at the heart of the Hwa Chong experience. The Institution is seeking high achieving individuals who are excited about education to join our team. We are looking for individuals with passion, purpose and drive. If you thrive on working in an innovative and dynamic environment, we would love to hear from you.

 

Position:  Library Manager

DUTIES & RESPONSIBILITIES:

Position Overview:

The Library Manager plays a crucial role in ensuring the effective management and operation of two libraries within the school – one for the secondary school section and another for the junior college section. The Library Manager is responsible for developing, maintaining, and promoting library resources, services, and programs that support the educational and recreational needs of students, teachers, and staff. This role involves both administrative and educational components to foster an environment conducive to learning and research. 

Key Responsibilities:

1.  Library Operations Management:

●   Oversee the day-to-day operations of both the secondary school and junior college libraries.

●   Fine-tune and enforce library policies, procedures, and guidelines to ensure consistent and efficient library usage.

●   Oversee the main functions of the library – Finance, Acquisition, Cataloguing, Reporting, Weeding and Circulation. 

●   Manage library staff, including hiring, training, scheduling, performance evaluations and welfare of staff.

●   Monitor library budgets, expenditures, and resource allocations.

 

2.  Collection Development:

●   Collaborate with teachers, curriculum coordinators, and school administrators to curate library collections that align with the academic needs of both sections.

●   Evaluate and select appropriate print and digital resources, including books, journals, databases, and multimedia materials.

●   Regularly assess the relevance and currency of the collections and make informed decisions about acquisitions and deselection.

 

3.  User Services:

●   Provide exceptional customer service to library users, assisting with research, information retrieval, technical inquiries and book recommendations.

●   Foster a welcoming and inclusive environment in the libraries to encourage learning and collaboration.

●   Support CCA teacher-in-charge in training and supervising student librarians. 

 

4.  Library Technology and Systems:

●   Oversee the implementation and maintenance of library management systems, databases, and digital platforms.

●   Ensure user-friendly access to electronic resources and digital collections, troubleshoot technical issues, and facilitate training for library patrons.

 

5.  Promotion and Outreach:

●   Develop and implement strategies to promote library resources and services to students, teachers, and parents.

●   Organize and participate in events, book displays, and reading initiatives to encourage reading culture and engagement within the school community.

 

6.  Collaboration and Partnerships:

●   Collaborate with subject teachers and faculty to integrate library resources into the curriculum.

●   Support Library Head in all matters pertaining to the library as a resource center.

 

7.  Professional Development:

●   Stay updated with current trends and developments in library science and education through continuous learning and participation in relevant workshops, seminars, and conferences.

REQUIREMENTS

  1. Bachelor's or Master's degree in Library and Information Science or related field.
  2. Previous experience in library management, preferably in an educational setting.
  3. Strong organizational, communication, and leadership skills.
  4. Proficiency in library management systems, technology, and digital resources.
  5. Knowledge of educational trends and curriculum needs.
  6. Ability to work collaboratively with diverse stakeholders.

 

 

Position:  Environmental Control Coordinator cum Estate Management Officer

 

As an Environmental Control Coordinator cum Estate Management Officer, you will be provided support in the area of Environmental Sanitation Programme and Facilities Management, Safety & Security and Logistics

Key responsibilities:

  • Conducting the regular cleaning Audits on the Outsourced cleaners to ensure compliance with cleaning Contract
  • Checks on Cleaning Team Leader Logs and documentation for ES compliance
  • Conduct a monthly sweep with school to highlight other areas cleaned by OSOs that school will also need to comply with submitted Environmental Sanitation programme
  • Manage estate and facilities 
  • Conduct routine checks on facilities cleanliness and safety 
  • Repair and replace M&E fittings and equipment 
  • Supervise contractors 
  • Attend to stakeholders’ requests and/or feedback
  • Provide logistic support to school events & activities

 

Requirements:

  • A dynamic and motivated individual with Environmental Control Coordinator by NEA or diploma in Estate Management and Building Services or related qualifications
  • At least 2 years of relevant work experience preferred
  • Experienced candidates without the required qualification may also apply

Position: Procurement Officer

DUTIES & RESPONSIBILITIES:

  1. Researching and identifying potential suppliers or vendors 
  2. Evaluating supplier bids and proposals and negotiating contracts and prices 
  3. Maintaining and updating procurement records and documentation 
  4. Managing inventory levels and ensuring timely delivery of goods and services 
  5. Monitoring vendor performance and addressing any issues or concerns 
  6. Developing and implementing procurement policies and procedures 
  7. Ensuring compliance with relevant laws and regulations 
  8. Collaborating with other departments and stakeholders to identify and meet procurement needs
  9. Providing guidance and support to other team members involved in procurement activities.

REQUIREMENTS

  1. Diploma degree in business, supply chain management, or a related field.
  2. 2 years of experience in procurement
  3. Experience with procurement software and tools including GeBIZ
  4. Strong analytical, problem-solving skills and meticulous
  5. Excellent communication and interpersonal skills, with the ability to build relationships and influence stakeholders at all levels of the organization.
  6. Knowledge of procurement regulations, policies, and procedures.
  7. Experience with procurement software and tools.

Position: Senior Boarding Executive (Facilities Management)

Job Descriptions:

  • Supervise the performance of the term contractors (facilities maintenance, cleaning, pest control etc.) within the residential facilities
  • Assist the school to implement preventive and ad-hoc facilities maintenance and housekeeping programs for all building and M&E installations in compliance with statutory/ authority requirements
  • Work with the team to handle complaints, feedbacks and incidents related to facilities maintenance, cleanliness, and pest control
  • Provide feedback and assist the school to formulate and renew standard operating procedures for routine and preventive operations relating to facilities maintenance, cleanliness and pest control
  • Support the team on apartments’ inspection, defects rectification, assets enhancement, and minor improvement work
  • Assist to prepare invitation for quotations and tenders on facilities maintenance and housekeeping matters
  • Check and endorse contractors’ claims for payment
  • Attend monthly contractors’ meetings and assess contractors’ monthly performance
  • Sourcing and collating data in preparation for the annual budgeting of funds for repairs or improvement programs
  • Escalate any critical issues for management decisions including handling of complaints and requests
  • Supervise fire safety matters and security of the estate
  • Providing general administration duties e.g. Duty Boarding Executive, and ability to interact with students, parents, and teachers of various nationalities
  • Must be willing to stay-in at Boarding School and be able to perform night shifts during weekdays and/or weekends

Requirements:

  • At least a Diploma in Building Services or Civil / Mechanical / Electrical Engineering
  • 3 years’ experience in building or facilities management and being hands-on in mitigating facilities issues
  • Good written and oral communications skills
  • Ability to present and write clear and concise reports/specifications
  • Good Interpersonal skills and ability to multi-task and work under pressure
  • Familiar with MS Office applications
  • Team player

Position: Senior IT Support Officer 

Job Descriptions:

  • To provide end-user support on IT hardware and software issues
  • To manage/maintain desktops, deploy applications/software and apply updates/patches to end-user’s devices, and other network devices
  • To provide technical assistance to staff and students in computer applications for instructional and administrative purposes
  • Proactive monitoring of IT infrastructure to ensure the health of systems
  • To maintain and troubleshoot IT system issues
  • To coordinate with product vendors to resolve software and hardware issues

Requirements:

  • Knowledge and experience in Information Technology Infrastructure Architecture, including networking knowledge (TCP/IP, LAN, network routing, and network security), System Security Infrastructure (e.g. Firewall and intrusion detection systems), Data backup/recovery, Network Operating systems (e.g. experience with Microsoft Server Technologies - AD, DNS and DHCP) and System Virtualization (e.g. VMWare and Microsoft Hyper-V)
  • Possesses strong customer service and interpersonal skills

Position: Estate Management Officer

 

Roles:
As an Estate Management Officer, you will be provided support in the area of Estate & Facilities Management, Safety &
Security, and Logistics.

Job Descriptions:

  • Manage estate and facilities
  • Conduct routine checks on facilities' cleanliness and safety
  • Repair and replace M&E fittings and equipment
  • Supervise contractors
  • Attend to stakeholders’ requests and/or feedback
  • Provide logistic support to school events & activities
  • To manage external contractors
  • Managing all administrative tasks

Requirements

  • A dynamic and motivated individual with a Diploma in Estate Management and Building Services or related qualifications
  • At least 3 years of relevant work experience preferred
  • Experienced candidates without the required qualification may also apply

Position: Senior Manager, Corporate Governance

DUTIES & RESPONSIBILITIES:

Corporate Governance

  1. Develop, implement and monitor corporate governance policies, procedures, and frameworks tailored to the school’s context and in line with MOE policies and guidelines;
  2. Conduct regular reviews of governance practices and recommend improvements to align with the best corporate practices and legal requirements;
  3. Collaborate with the school management to establish accountability mechanisms that enhance transparency, financial prudence and ethical decision-making;
  4. Maintain accurate records and documentation related to corporate governance activities;
  5. Provide advisory to internal stakeholders.
  6. Work closely with school leaders to implement and follow through with various audits and process reviews. 

Risk Management

  1. Plan and conduct audits to identify potential risks across school’s operations;
  2. Develop and maintain a comprehensive risk register, in line with the school’s strategic goals and priorities;
  3. Partner relevant units in the development of risk mitigation strategies and action plans to minimize potential adverse impacts;
  4. Monitor and review risk mitigation measures to ensure effectiveness;
  5. Keep abreast with emerging trends and drive continuous improvement initiatives to enhance the school's corporate governance and risk management frameworks.

Others

  1. Any other work/duty/assignment as given by school management or reporting officer.

REQUIREMENTS

  1. Degree holder. Qualification in related disciplines (Business Management, Business Administration) preferred. Professional qualification in corporate governance and risk management is an advantage.
  2. At least 5 years of direct, relevant work.
  3. Excellent knowledge of governance principles, regulations, risk assessment and mitigation strategies. 
  4. Ability to multi-task with a keen eye for details.
  5. Excellent command of English, both written and spoken.
  6. Ability to work independently, handle confidential information with discretion.
  7. A team player with a positive outlook.
  8. Demonstrate high standard of professional integrity and ethics.
  9. Resilient and seek to achieve excellence in a fast-paced environment. 
  10. Proficient in MS Office Suite.

If you thrive on working in a dynamic and innovative environment, please submit your detailed CV, supporting documents and expected remuneration to

The Recruitment Officer
Hwa Chong Institution
661 Bukit Timah Road S 269734

Email: recruit@hci.edu.sg

Only short-listed candidates will be notified